Job Opportunities at Mechanics’ Hall


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Job Title: Managing Director

Organization: Mechanics’ Hall (MH), Portland, Maine

Position Summary:

Mechanics’ Hall seeks a strategic, forward-thinking colleague who collaborates on managing nonprofit operations, staff, and volunteer management for our vibrant cultural institution. Working with and alongside the Executive Director, the Managing Director will advance MH’s mission as a vital resource for the arts and humanities in Maine. The Managing Director will be pivotal in managing nonprofit operations, overseeing event staff and volunteers, and advancing MH’s mission. This individual will thrive in a collaborative environment, working closely with internal and external stakeholders to drive organizational growth and sustainability.

Key Responsibilities

Financial Management:

The Managing Director will collaborate with the Executive Director to oversee the financial health of the organization. Responsibilities include:

  • Supporting the Executive Director in the development of annual business plans, budgets, and fundraising initiatives. 
  • Developing and implementing strategies to diversify revenue streams, including program bookings, rental rates, development research and applications, and operating models for earned revenue of the organization. 
  • Working with the Executive Director and the Board of Directors to support the organization’s long-term financial stability.
  • Supporting our Administration & Development Associate by assisting in financial management tasks such as program payments, Quickbooks accounting, financial projections, and cash management.

Operations and Facilities Management: 

The Managing Director will lead various operational and facilities aspects of Mechanics’ Hall. Key responsibilities include:


  • Recruit, train and schedule event staff for seamless program and event execution. 
  • Recruit, train, schedule, and track volunteers to support MH programs, coordinating volunteer appreciation events and strategies. 
  • Oversee daily facilities management including tenant relations and addressing tenant needs in conformity with leases 
  • Provide oversight of external vendors to ensure space major systems are well maintained. 
  • Manage overall facilities management, IT/AV, and space usage. 
  • Support Executive Director in reviewing and assessing program and partnership inquiries.
  • Work in cooperation with the Executive Director and the Board of Directors,o support the organization’s strategic and operational goals.

Experience and Skills Required:

The ideal candidate for the Managing Director position will possess the following qualifications:

  • 2-4 years of experience in nonprofit administration or business operations/management, preferably in the arts and humanities sector.
  • Bachelor’s degree or equivalent work experience. 
  • Passion for the arts and humanities with demonstrated experience in event management and facilities oversight.
  • Working knowledge of technology/AV requirements for events. 
  • Strong financial acumen with experience in budgeting, financial analysis, and fiscal reporting.
  • Proficiency in software applications such as Google Suite, Microsoft Office, Quickbooks, and database management systems.
  • Excellent interpersonal skills with the ability to communicate effectively with diverse stakeholders.
  • Proven leadership abilities with a focus on team-building, collaboration, and inclusivity.
  • Detail-oriented mindset with the ability to multitask and prioritize tasks effectively.

Job Details:

Salary Range: $52,000 – $62,000

This is a full-time position based at Mechanics’ Hall in Portland, Maine. The Managing Director may be required to work occasional weekends and evenings to support MH’s programming and events. Mechanics’ Hall offers competitive benefits for full-time staff, including generous paid time off, parking,  and an employer-paid health stipend. MH is committed to creating a diverse, equitable, and inclusive workplace and is an Equal Opportunity Employer.

How to Apply:

Interested candidates should submit a comprehensive PDF application package, titled LastNameFirstName_ManagingDirector (example: MartinSteve_ManagingDirector) and include: 

  • A one-page cover letter outlining your qualifications and interest in the Managing Director position.
  • A current resume highlighting relevant experience and skills.
  • A professional writing sample (maximum 1000 words) showcasing your ability to communicate effectively.
  • Contact information for three professional references.

Applications should be sent via email to with “Managing Director” in the subject line. (Please no walk-ins or phone calls) 

Applications will be reviewed on a rolling basis with a priority given to those submitted prior to March 15th. Candidates selected for further consideration will be contacted for interviews. 

Thank you for your interest in joining the Mechanics’ Hall team!