Job and Volunteer Opportunities at Mechanics’ Hall

 

NOW HIRING FOR TWO POSITIONS

ADMINISTRATION & EVENTS COORDINATOR

SUBSTITUTE LIBRARIAN

 

ADMINISTRATION & EVENTS COORDINATOR

The Maine Charitable Mechanic Association (MCMA)/Mechanics’ Hall is seeking a creative, collaborative, and enthusiastic team member to join us in the new role of Events and Administration Coordinator

Founded in 1857, Mechanics’ Hall occupies a unique place in Portland, Maine’s history. Our historic library, the 8th oldest membership library in the country, was built to provide technical education for those working in the mechanical arts. It has evolved into a general-interest library currently offering author talks, literary programs, and youth computer coding classes. In addition to the library, the Hall boasts a historic ballroom and classroom where we host programs and events that support the interests of our members and the Greater Portland community. Our building, a local historic landmark, is in the midst of a multi-year renovation project to preserve the Hall for years to come. 

We are seeking an Events & Administration Coordinator who will manage and execute Mechanics’ Hall public and private events and provide overall administrative support to the organization. 

Our ideal candidate will have an artisan spirit, a love of humanities, a business school mindset and strong event coordination skills. You have experience with live event production and planning, are a community builder, collegial, detail-oriented, and deadline-driven. You dream in Excel documents and content management systems and have a fondness for stationary and good penmanship. You are calm and collaborative, with a can-do problem solving approach and are comfortable making decisions. A natural storyteller, you are at ease with social media and feel confident in your ability to use it as a platform for communicating upcoming events, telling our organizational story, and marketing our facility. Photography skills are a plus! 

Reports to: Executive Director

Collaborates with: Librarian, Building Superintendent, Marketing & Communications Coordinator. 

Hours, Compensation, and Benefits:

  • This is a part-time salaried position to start with room to grow to full time. Salary is $18-20 an hour, commensurate with experience.
  • We offer our part-time employees generous paid time off and when possible a flexible work schedule with the understanding that there are fixed meetings, programs and events for which presence is required.  Due to COVID 19 our building is currently not open to the public, however, we offer curbside library service to our members. 
  • This position will require the ability to be on-site for events and facility tours as needed. 
  • Start Date: Immediate. 

Event Coordinator Responsibilities: 

As our Event Coordinator you  manage and execute Mechanics’ Hall public and private events from end to end. Responsibilities include: 

  • Helping to secure and manage events at Mechanics’ Hall*.
  • Serving a liaison for site tours and facility rentals and coordinate contract agreements, collecting deposits, certificates of insurance and invoicing.
  • Staffing Mechanics’ Hall events, which may include our monthly First Friday author series with Print: A Bookstore, Makers at the Hall/In their Studios series (8 per year) Mechanics’ Hall Presents programs (4/6 a year), our new Membership Libraries Group Series and other special events. 
  • Coordinate with the Librarian on author events, book clubs, and other literary specific programs. 
  • Maintaining organization-wide event calendar including internal and partner programs.
  • Assisting with technical set up, breakdown, A/V and onsite logistics for programming.* (*During our closure for COVID 19 this will require coordinating the technical set up/production around our online programs via Zoom platform.) 
  • Establishing a strong volunteer database to provide additional event support as needed. including those with skill sets to include A/V, food & drink support when needed. 
  • Coordinating with outside vendors when needed (catering, etc.) 
  • Provide updates to the Building Superintendent on rental/building matters, cleaning schedule as needed. 
  • Enlist the help of the Building Superintendent on tours.
  • With support from the marketing committee, develop strategies for additional partner and external rental opportunities.
  • Ensuring marketing and rental materials are updated and available throughout the building. 

(*Due to Covid 19, all MH events are currently virtual. When we are once again able to safely gather in public, programs will return to live events at the Hall.) 

Administrative Responsibilities: 

As the right hand administrative support person to our Executive Director, you’ll provide overall office administration to our organization. Responsibilities include: 

  • Manage incoming and outgoing mail and correspondence including donor and member communications. 
  • Maintain donor database, email lists and filing systems.
  • Work with our bookkeeper on contracts, invoicing and bank deposits.
  • Coordinating and scheduling meetings for ED as needed.
  • In collaboration with our building superintendent, support the maintenance of our physical space and ensure necessary office and building supplies are ordered.
  • Along with the Executive Director and Board of Directors take a leading role in planning and execution of annual appeal and fundraising events.              

Desired Qualifications and Skills:

  • Highly organized with effective problem-solving skills and graceful time management. 
  • Excellent verbal and written communications skills with a keen eye toward storytelling. 
  • Experience with event planning and execution including online platforms (Zoom, Facebook Live, etc.) and a comfort with public speaking. 
  • A background in arts, literature or humanities is a plus but not required. 
  • Proficient in donor database management and computer programs (Google Suite; Microsoft Windows suite; Wix, Square/website skills; EventBrite or similar).
  • Ability to work occasional weeknights/weekends. 
  • Reliable, creative, and resourceful.
  • Self-motivated and goal oriented. 
  • Grant writing and fundraising experience a plus. 
  • As a member of our team we will require strict adherence to all CDC guidelines as it relates to the COVID 19 pandemic. 

The Mechanics’ Hall Work Environment:

Our current staff consists of a full-time Executive Director, a 30-hour a week Librarian, and a 20 hour a week Hall Superintendent. We also employ a bookkeeper and contracted Marketing and Communications Coordinator.  

Two of our staff members are working parents and we take pride in ensuring that family needs and personal time are valued. We have a strong and supportive board of directors who volunteer significant time to committees and special projects. 

Our team is collegial and respectful of one another. We are collaborative and good listeners. We are eager learners and love to talk about books, current events, movies, historic preservation, our community, making of just about any kind, and sometimes fishing. We feel lucky to be doing what we do in a city like Portland, Maine. 

Turning a previously mostly volunteer organization into a 21st century functioning non-profit requires flexibility, a willingness to take on tasks that might not fall squarely into a standard job description, and a strong sense of humor. You’ll be stepping into this new role during an exciting and transformational moment in our history; the ability to welcome change in tandem with patience is key. We are committed to being an organization that embraces equality, inclusivity and diversity. If the work we are doing and the environment we are building sounds like one that you’d like to be a part of, we encourage you to apply! 

Interested candidates: 

Please submit a cover letter and resume to

director@mainemechanics.org

No phone calls, please. 

Mechanics’ Hall is a proud Equal Opportunity Employer.

 

 

SUBSTITUTE LIBRARIAN

The Maine Charitable Mechanic Association (MCMA)/Mechanics’ Hall is seeking a creative, collaborative, and enthusiastic team member to join us in the role of Substitute Librarian. This is an as needed, on call, part time position. Experience with libraries and automated library systems is required.

Founded in 1857, Mechanics’ Hall occupies a unique place in Portland, Maine’s history. Our historic library, the 8th oldest membership library in the country, was built to provide technical education for those working in the mechanical arts. It has evolved into a general-interest library currently offering author talks, literary programs, and youth computer coding classes. In addition to the library, the Hall boasts a historic ballroom and classroom where we host programs and events that support the interests of our members and the Greater Portland community. Our building, a local historic landmark, is in the midst of a multi-year renovation project to preserve the Hall for years to come. 

We are seeking a Substitute Librarian who will be responsible for the library in the Librarian’s absence.

Our ideal candidate will have experience in libraries and have a customer service mindset. 

Reports to: Librarian

Hours, Compensation, and Benefits:

This is a part-time, hourly position with room to grow. Compensation is $15-$18 per hour, commensurate with experience. The Substitute Librarian will fill in for the librarian for the library’s open hours for both short and long term Librarian absences.

Due to COVID 19 our library hours have been reduced but normal hours will resume once it is reasonable to do so. 

This position will require the ability to be on-site for the library’s open hours. We are seeking to expand our library hours beyond our pre-COVID hours to include more weekday hours and Saturday hours.

Start Date: Immediate. 

Substitute Librarian Responsibilities: 

  • Carrying out circulation duties, including checking items in and out, re-shelving, creating patron cards, fulfilling hold requests, and preparing items for curbside pick-up in accordance with library policies and procedures.
  • Patron support, including aid with using library print and digital resources, answering reference questions, and providing technology support.
  • Performing a variety of computer-based tasks and navigating various systems, including the Evergreen integrated library system (ILS) and Google Workspace products.
  • Aiding with diverse library projects as required.

Desired Qualifications, Knowledge, and Skills:

  • MLIS or equivalent years of experience desired; minimum of one year of hands-on, relevant library experience required.
  • A high degree of comfort with computers and cloud-based technology.
  • Ability to multi-task and work efficiently and independently and with close attention to detail.
  • Reliable and resourceful, kind and friendly.
  • Working well with library users of all ages and diverse backgrounds.
  • Interest in reading and familiarity with e-books and mobile devices are a plus.
  • A background in arts, literature, or humanities is a plus but not required.

As a member of our team we will require strict adherence to all CDC guidelines as it relates to the COVID 19 pandemic. 

The Mechanics’ Hall Work Environment:

Our current staff consists of a full-time Executive Director, a 30-hour a week Librarian, and a 20 hour a week Hall Superintendent. We also employ a bookkeeper and contracted Marketing and Communications Coordinator.  

Two of our staff members are working parents and we take pride in ensuring that family needs and personal time are valued. We have a strong and supportive board of directors who volunteer significant time to committees and special projects. 

Our team is collegial and respectful of one another. We are collaborative and good listeners. We are eager learners and love to talk about books, current events, movies, historic preservation, our community, making of just about any kind, and sometimes fishing. We feel lucky to be doing what we do in a city like Portland, Maine. 

Turning a previously mostly volunteer organization into a 21st century functioning non-profit requires flexibility, a willingness to take on tasks that might not fall squarely into a standard job description, and a strong sense of humor. You’ll be stepping into this new role during an exciting and transformational moment in our history; the ability to welcome change in tandem with patience is key. We are committed to being an organization that embraces equality, inclusivity and diversity. If the work we are doing and the environment we are building sounds like one that you’d like to be a part of, we encourage you to apply! 

Interested candidates: 

Please submit a cover letter and resume to

library@mainemechanics.org

No phone calls, please. 

Mechanics’ Hall is a proud Equal Opportunity Employer.

                                              

Volunteer Opportunities

We are always looking for library volunteers and volunteers for various Mechanics’ Hall committees. These are great ways to get connected and be the first to hear of any openings. Email library@mainemechanics.org to inquire about volunteer shifts in our library. Email info@mainemechanics.org for more information about our committee member openings.

 

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